TOPSERVE SERVICE SOLUTIONS INC
Procurement Staff
Parañaque, Metro Manila•Full-time
About the Job
A procurement staff member handles the day-to-day purchasing, sourcing, and vendor administration required to keep an organization supplied with essential goods and services.
Sourcing and Vendor Management:
- Identify and evaluate potential suppliers and subcontractors based on cost, quality, and delivery performance.
- Maintain and update the approved vendor database, tracking supplier qualifications, metrics, and pricing lists.
- Request and analyze quotations (RFQs), bids, or proposals from competing suppliers.
Purchasing Operations and Documentation:
- Prepare, process, and track purchase requisitions and purchase orders (POs) with accurate specifications and terms.
- Coordinate with internal departments to clarify order needs and reconcile purchase, delivery, or invoice discrepancies.
- Monitor delivery schedules and track ordered components or stock up to receipt.
Compliance and Record Keeping:
- Ensure all buying activities follow internal company policies, standard operating procedures, and relevant regulations.
- Maintain organized physical and digital records of orders, invoices, receiving notes, and supplier communications.
- Assist management and finance teams with inventory counts, audits, and cost or data analysis.
Qualifications and Skills:
- Education: A bachelor's degree in business administration, supply chain management, finance, or a related field.
- Experience: Entry to mid-level experience in a purchasing, inventory, or general administrative role.
- Skills: Proficiency in office software or enterprise resource planning (ERP) systems (like SAP or Deltek), basic negotiation abilities, and strong attention to detail.